Role and Responsibilities

The School Secretary serves as the primary point of contact for students, staff, parents, and visitors, ensuring the efficient operation of the school office. This role involves administrative support, maintaining records, and managing communications while fostering a welcoming and organized environment.

Office Administration

• Answer and direct phone calls, emails, and inquiries from parents, students, and staff.
• Manage school correspondence, including newsletters, bulletins, and announcements.
• Maintain the school’s filing system, ensuring accurate and secure record-keeping.
• Distributes mail, supplies, material, etc. when needed
• Takes care of general business through the school, relieving the principal for administrative duties and keeping him/her informed of all events

Student, Family and Staff Support

• Assist with student attendance tracking, including monitoring tardiness and absences.
• Maintain student and staff databases, ensuring records are up to date.
• Coordinate schedules for meetings, appointments, and events.
• Supervises students when necessary
• Assists students and administers minor first aid
• Assists parents and students with enrollment and assists visitors
• Maintains office equipment when needed

Inventory Management

• Order and maintain supplies for the school office and classrooms.
• Greets and carries on business with salesmen, repairmen, etc
• Is responsible for care of equipment, supplies and facilities
• Checks in new material, supplies and equipment

Communication and Liaison

• Is courteous and cooperative in contacts with school staff, faculty, parish staff, families and public
• Keeps in confidence personal and restricted information regarding students, faculty and school
• Serve as the liaison between the school administration and external parties, such as vendors, Diocesan offices, and families
• Coordinate with teachers and staff to ensure smooth daily operations.

Event Coordination

• Help organize school events, including programs, assemblies, and open houses.
• Prepare materials and logistics for meetings and events as needed.

Other Duties

• Ensure compliance with school policies and procedures.
• Perform other tasks as assigned by the principal or school administrator.

Qualifications and Education Requirements

• Emotionally and physically able to perform duties required of assignment
• Displays thoughtfulness to others; understands different viewpoints of parents; uses good judgment at all times
• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Previous experience in an administrative role, ideally in a school setting.
• Will be trained in First Aid, CPR, AED use, and Stop the Bleed

Preferred Skills
The candidate must have a deep appreciation for the unique value and joy a Catholic education provides to the family. Computer literacy is essential. Candidate must be self-motivated, disciplined, and able to accomplish tasks with a flexible schedule. Candidate must be at ease with multiple personality types, and be able to delegate tasks when needed. Organization is a must.

• Proficient in office software (e.g., Microsoft Office Suite, Google Workspace).
• Experience with school information systems a plus, training on FACTs will be provided if needed.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to multitask and work under pressure in a fast-paced environment.
• Professional and approachable demeanor.

Additional Notes
Reports to the Principal of St. Boniface

Please send a completed application and resume to Laura Kretzer, Principal at lkretzer@st-boniface.school.

St. Boniface Catholic School in Edwardsville, Illinois is seeking individuals who love working with children.  We are a faith-filled PreK through 8th grade program focused on the spiritual growth and academic excellence of our students.  We are seeking qualified and enthusiastic individuals to work as aides in our extended care program. Approximate hours are from 2:15 – 6:00 p.m. daily. Additionally, we have an opening for our Morning Care supervisor with hours of 6:30 a.m. to 7:30 a.m. daily.

Please send a completed application to Laura Kretzer, Principal at lkretzer@st-boniface.school.   Applications can be found on our website at www.st-boniface.com.

St. Boniface Catholic School in Edwardsville, Illinois, is seeking substitute teachers. We are a faith-filled PreK through 8th grade program focused on the spiritual growth and academic excellence of our students.  We are seeking a qualified and enthusiastic individual to substitute in our classrooms.  Approximate hours are from 7:30-2:45 daily. Please send a resume and completed application to Laura Kretzer, Principal at lkretzer@st-boniface.school.  Substitute teachers will be required to hold a valid Substitute Teacher Certificate through the State of Illinois and must pass the required background checks.  This certificate can be applied for online through www.isbe.net and will require at least 60 college credit hours.  Applications can be found on our website at www.st-boniface.com.